Paste directly
Copy the signature from Zeyl and paste it straight into the preview area. Passing it through a text editor first can break the formatting.
GUIDE
How to add an email signature in Apple Mail
Mail on Mac supports formatted signatures, but one small setting makes a big difference when you paste. On iPhone and iPad, the signature is text only. Here is how to handle both.
BEFORE YOU START
Get your signature from Zeyl
Design your signature in the Zeyl signature studio, then copy it and paste it into Mail. The app also includes step-by-step instructions for each email program.
If your team is on Microsoft 365 and sends from an Exchange account in Mail on Mac or iPhone, you can skip these steps: Zeyl adds the signature on the server to every email. On Google Workspace, Zeyl writes the signature into everyone's Gmail signature setting.
- 01
Open Use signature
When your signature is ready in Zeyl, click "Use signature".
- 02
Choose Yourself
Choose "Yourself" to add the signature to your own Mail app.
- 03
Copy the signature
Copy the signature. A copied signature is static, so you need to copy it again when the design or banner changes.
MAC
Mail on Mac
These steps are for current versions of macOS. Older versions say Preferences instead of Settings.
- 01
Open Signatures
In Mail, choose Mail > Settings from the menu bar, then click Signatures.
- 02
Select the account
In the left column, select the email account that will use the signature. If you create a signature while All Signatures is selected, drag it onto an account before you can use it.
- 03
Add a new signature
Click the Add (+) button below the middle column and name the signature. The name appears in the Signature menu when you write a message.
- 04
Turn off the font setting
Deselect Always match my default message font. If it stays checked, Mail replaces your signature's font with its own default message font.
- 05
Paste the signature
Click in the preview area in the right column, delete the placeholder text and paste the signature you copied from Zeyl. It is saved when you close the window.
- 06
Choose the default signature
With the account selected, use the Choose Signature menu to pick the signature Mail adds automatically for that account.
- To place the signature after the quoted text in replies, deselect Place signature above quoted text.
PASTE TIPS
Pasting on Mac without breaking the signature
The preview can look different
Images may not show right away in the preview area. Open a new message and pick the signature from the Signature menu to see how it really looks.
Don't edit it afterwards
Editing text in the preview after pasting can break the layout. If something needs to change, change it in Zeyl and paste the signature again.
Have your signature ready in minutes.
Open a free account; connect Microsoft 365 or Google Workspace for your team.
IPHONE AND IPAD
Mail on iPhone and iPad
According to Apple, Mail signatures on iPhone can only use text. Don't expect a signature with a logo, colors or layout to look the same on the phone; a short text signature with your name, title and phone number is the safest choice. The steps on iPad are similar.
- 01
Open Mail settings
Open the Settings app, tap Apps, then tap Mail.
- 02
Tap Signature
Tap Signature, below Composing.
- 03
Enter your signature
Tap the text field, delete the default text and type your signature. If you have more than one account, tap Per Account to set a different signature for each.
TROUBLESHOOTING
If your signature doesn't look right
Images don't show
If the recipient blocks images, your logo shows as an empty box until they allow it. If the image is missing on your Mac, delete the signature and paste it again.
Formatting is lost
If the font changed, deselect Always match my default message font. If the message is in plain text, switch to rich text from the Format menu.
No signature on replies
Make sure a signature is selected in the Choose Signature menu for the account. Where it appears depends on the Place signature above quoted text setting.
Logo disappears in dark mode
Mail can change colors in dark mode, which can make dark logos on transparent backgrounds hard to see. Check your signature in both modes with the day and night preview in the Zeyl studio.
Frequently asked questions
Does my Mac Mail signature sync to my iPhone?
No. The signature in Mail on iPhone and iPad is set separately and is text only. If you want a formatted signature on phones too, a server-side signature for Microsoft 365 is the most reliable way.
What does Always match my default message font do?
When it is checked, Mail changes your signature's font to the default message font from its settings. Deselect it to keep the fonts from your design.
Can I use a different signature for each account?
Yes. On Mac, select the account in the left column, add a signature to it and set the default with Choose Signature. On iPhone, use Per Account.
Why does my signature look different in sent mail?
The preview area may not show the signature exactly. Open a new message, choose the signature and send yourself a test email; what the recipient sees also depends on their app and image settings.
Will the signature I copied from Zeyl update by itself?
No, a copied signature is static. If you change the design or the banner, copy the signature again and paste it into Mail.
Our team uses Macs. Do we have to set this up one by one?
Not on Microsoft 365. Because Zeyl adds the signature on the server, every Exchange email sent from Mail, Outlook or a phone gets it, and nobody has to change any settings.
Why doesn't my signature appear in new messages on Mac?
It is probably sitting under All Signatures without being attached to an account. Drag it onto the account in the left column, then make it the default with Choose Signature.
Related pages
Add a signature on mobile
Mobile email apps keep their signature separate from the desktop, and most accept text only. This guide covers four common apps and the reliable way to send a full signature from phones too.
Read more →
Microsoft 365 signatures
Zeyl adds your company signature on the server to every email sent through Exchange Online. Nobody on your team has to install or configure anything.
Read more →Signature generator
Design your signature in the Zeyl studio in a few minutes, copy it as HTML or download it, and add it to the mail app you use. The Personal plan is free.
Read more →Let every e-mail carry your brand.
Design it in minutes, publish it to your team.