The same on every client
Every message sent through Exchange carries the same text, whichever app it was written in.
EMAIL DISCLAIMER
Your legal notice on every email, every time
Zeyl adds your organization's disclaimer to everyone's signature from one place. You write it once instead of relying on people to copy it or remember it.
WHY IT MATTERS
A disclaimer only helps if it's on everyone's email
A confidentiality note, a privacy statement or a warning for messages that reach the wrong recipient: many organizations want text like this at the bottom of their email. The hard part is keeping it accurate and current in every employee's signature.
Sending the text around and asking people to paste it into their signatures leads to missing, outdated or edited copies. Zeyl keeps the text in one place and delivers it to everyone along with the signature.
HOW IT WORKS
Add the text once, publish it with the signature
The legal disclaimer is one of the modules in the Zeyl signature studio. It is added to your signature design as a block and published together with the signature.
- 01
Add the module
In the signature studio, add the Legal disclaimer block to your design.
- 02
Write your text
Enter the statement your legal team has approved, and see in the live preview how it sits under the signature.
- 03
Publish
Changes are saved to a draft first; when you click Publish, the text goes live with the signature.
ADDED ON THE SERVER
On Microsoft 365, users cannot delete it
With Microsoft 365, the signature is added on the server, in the Zeyl gateway, as the email leaves Exchange Online. The disclaimer is part of that signature, so there is no copy on the employee's computer or phone to edit.
That means the text is added whether the message is sent from Outlook, Outlook mobile or the phone's mail app, and users cannot remove it.
No add-in
There is no add-in or setting for employees to install.
Content is never read
Zeyl does not read or store message content; it only adds the signature.
Have your signature ready in minutes.
Open a free account; connect Microsoft 365 or Google Workspace for your team.
GOOGLE WORKSPACE AND MANUAL USE
The same text in Gmail and other apps
With Google Workspace, Zeyl writes the signature, disclaimer included, into each person's Gmail signature setting. The directory syncs every hour, so new hires get the text with their signature too.
If you use Zeyl without a Microsoft 365 or Google Workspace connection, copy the signature as HTML or download it; the disclaimer is part of it. A copied signature is static, so it needs to be copied again when you change the text.
PER DOMAIN
The right text for each company and brand
Zeyl manages each domain as its own property. If your companies or brands email from different domains, you can manage each one's signature, and therefore its legal text, separately.
On Microsoft 365, you can try a new signature in “only me” mode on your own messages first, then switch it to “everyone”.
WORKS TOGETHER
A disclaimer that fits the rest of the signature
The disclaimer is not a stray text box; it is edited as part of the signature design. Whether you also use a banner, a survey or a call-to-action button, the legal text keeps its place at the bottom.
Legal
Update the text in one place and publish it, instead of chasing employees with reminders.
IT
Use a visual studio instead of hand-writing HTML in Exchange rules.
Marketing
The campaign banner sits above the legal text, so the design stays intact.
NATIVE SOLUTION VS ZEYL
What built-in options leave open
In Microsoft 365, an admin can add text to messages with an Exchange rule, but that text sits apart from the signature, there is no visual editor, and every change means editing HTML by hand. In Gmail, the signature is a personal setting, so adding the disclaimer is left to each employee.
Zeyl lets you manage the legal text as part of the signature from one place: the same studio, the same publishing flow, server-side insertion on Microsoft 365 and a write to each person's Gmail settings on Google Workspace.
PRICING
Clear, simple pricing
The Personal plan is free: design your signature, then copy or download it. Managing everyone's signature centrally through Microsoft 365 or Google Workspace is part of the Team plan: €9 per month plus €1 per person. Enterprise quotes are available on request.
The Team plan can be tried for 5 days with Microsoft 365 or the copy option (card required up front, up to 25 people); there is no trial for Google Workspace. Payment is in euros.
Frequently asked questions
What is an email disclaimer?
It is a legal statement added to the bottom of emails, such as a confidentiality note or a privacy notice. Your organization's legal team decides what it says.
Can employees remove the disclaimer?
Not on Microsoft 365. The text is added with the signature as the message passes through the server, so there is no copy for the employee to edit.
Does the disclaimer appear on emails sent from phones?
On Microsoft 365, yes. Whether it's Outlook mobile or the phone's built-in mail app, every message sent through Exchange carries the text.
How does it work with Google Workspace?
Zeyl writes the signature, including the disclaimer, into each person's Gmail signature setting. The directory syncs every hour, so new hires are covered too.
Can we use different text for different companies?
Zeyl manages each domain as its own property, so you can manage the signatures, and therefore the legal text, of different domains separately.
Does Zeyl write the disclaimer for us?
No. Zeyl is the tool that adds the text to everyone's signature; the legal content is your organization's responsibility.
What happens when I change the text?
The change is saved to a draft first and goes live when you click Publish. Signatures copied by hand are static and need to be copied again.
How much does it cost?
Managing everyone's signature through Microsoft 365 or Google Workspace is part of the Team plan: €9 per month plus €1 per person. The Personal plan is free.
Related pages
Microsoft 365 signatures
Zeyl adds your company signature on the server to every email sent through Exchange Online. Nobody on your team has to install or configure anything.
Read more →
Google Workspace signatures
Zeyl writes your company signature into each employee's Gmail signature setting in Google Workspace. No one has to copy and paste anything by hand.
Read more →
Signature campaigns
Your company sends hundreds of emails a day. With Zeyl you add a banner under the signature and plan, from one place, which team shows what and when.
Read more →Let every e-mail carry your brand.
Design it in minutes, publish it to your team.